Philip
Pai-Pin Chen
15 分鐘 ·
感謝感恩.
和平幸福平安健康快樂永遠!
今天是四月十六日，星期四，非常特殊的日子.
從今天開始，在未來的日子我是陳栢彬，陳柏彬，將來會和您，您們大家一起合作，真好.
1992年11月，12月， 1993年1月，我第一次，第二次到此武漢市，漢陽，武昌，三市，也到武漢大學，武漢音樂院，華中理工大學，華中動力集團，武漢鍋爐公司，武漢電機公司，等公司和人員，很好，感謝感恩.
陳栢彬，陳柏彬
謝謝.
愉快.
IN
ENGLISH:
THANK
YOU VERY MUCH.
TODAY
IS APRIL 16TH., THURSDAY, 2020, A VERY SPECIAL AND IMPORTANT ON TODAY AND
COMING DAYS, WEEKS, MONTHS AND YEARS.
HIGHLY
APPRECIATED.
WUHANG,
WUCHANG AND HANGYANG THREE CITIES IN HUBEI PROVINCE, CENTRAL CHINA, AND I AM
PAI PIN CHEN, PHILIP PAI-PIN CHEN, CAME AND VISITED, WORKED IN THE AREAS AROUND
NEARBY IN CHINESE NAME: 長江三峽大壩和發電廠，75 MEGAWATT/EACH UNIT TIMES 12 SETS AND
COMPLETED THE FULLY CONSTRUCTION IN YEAR 2010 .( 1993+17=2010).
MORE
WORDS FROM ME, PAI PIN CHEN, WITH YOU AND YOU ALL NOW AND COMING YEARS.
GOOD
DAYS AND NICE TIME ALWAYS IN CHINA, TAIWAN, REPUBLIC OF CHINA, ASIA, USA AND
WORLDWIDE.
PAIPIN
CHEN
PAI
PIN CHEN, INTERNET
Nyseasia
NY
Paipin
Chen
NYSEASIA@GMAIL.COM
NYSEASIA@HOTMAIL.COM
PAIPINCHEN.COM
JAROSBAUMBOLLES.COM
ETC.
APRIL
16TH., THURSDAY, 2020.
FILED.
DATE:
APRIL 16TH., THURSDAY, 2020.
PAI
PIN CHEN, INTERNET.
PHILIP
PAI-PIN CHEN, P.E.
PAI-PIN
CHEN, P.E.
THANK
YOU VERY MUCH.
WHAT
ABOUT: MY TERRITORIES WITH THE WORDS AS SHOWN BELOW.
THANK
YOU VERY MUCH.
*** D.
SETTING THE JOB UP ON MIS (Project Data Input Form) ***
After a project has been acquired and an agreement (contract) signed and forwarded to accounting, the project must be set up in MIS to accurately maintain project information on the Master File. The Project Data input form has been designed for this purpose. It should be properly filled-out and forwarded to accounting for input into the MIS.
The Project Data form is divided into five main sections:
·
Header Information
·
General Project Information
·
Fee Information
·
Billing Information
·
budgeting Section
Each of the 5 sections is highlighted on the form and is described below.
1.
Header Information
Information in this uppermost part of the
input form provides basic project information, such as Project name, Project
number (assigned by accounting), date opened, whether the project is
"new" or a "change", and who prepared the form. All data in
this section must be provided.
2.
General Project Information
This is the first highlighted section of
data input on the form and provides client information and code, project
description, project status, responsibility, and other general data.
3. Fee
Tnformation
This section of the Project Data form
contains all pertinent information related to the fee we will get for the
project, such as fee type, fee amount, fringe benefits, reimbursable expense
multipliers, and fee comments.
4.
Billing Information
This section of the input form deals with
all data pertaining to billing the job on MIS, such as billing DPE multiplier,
special billing rate schedule, billable overtime, retention %, billing cycle,
invoice display, and billing comments.
5.
Budgeting Section
The MIS is a budget driven system, that is,
inserting of a budget amount in a given task and department is the mechanism
which triggers earnings accruals. Hence, information in the budgeting section
of the input form is crucial to the calculation of earnings. Required
information is an action code, task code and description, department, status
(authorized or unauthorized), start date, professional fee dollars, and fee for
expense dollars.
Detailed
instructions on how to fill out each of the data fields on the Project Data
input form are available from the MIS production coordinator. Assistance in
this important task is readily provided.
F.
OUTPUT REPORTS
The MIS produces a great deal of reports
that are required to actively monitor the people, expense, profitability and
other feature of project, group, and division performance. The following is a
listing of these reports with a brief explanation and categories of information
contained within each report.
7. Job Number List
·
List of all individual project numbers and
corresponding names including both
client projects and in-house overhead projects.
·
Project numbers Listed in alpha/numerical sequence.
·
Issued biweekly at middle and end of each
accounting period.
·
Used as reference for valid project numbers.
Information
Categories
·
Project activity status.
·
Assigned responsibility.
·
Fee type.
·
Earnings accrual multipliers.
·
Billing cycle codes.
·
Client codes.
·
Telephone call access and chargeback codes.
2. Project Detail Report
·
Comprehensive report of project status and
performance.
·
Issued for "active" projects only.
·
Issued for an individual project number.
·
Includes all relevant detailed information for
assigned project Manager to effectively manage project.
Information
Categories
·
General project data from project data input form.
·
Fee.
·
Profitability performance.
·
Time sheet charges.
·
Expense voucher charges.
·
Budgets.
·
Accrued earnings.
·
Completion status.
·
Billing.
·
Collections.
3.
Project Director Project Status Summary
·
Summary of projects assigned to a Project Manager.
·
Listed by individual project number and name.
·
Overall project total of all individual project
numbers in series.
·
Status 0f project activity.
·
Summary of project financial performance on
professional fee only.
Information
Categories
·
Current reporting period.
·
Prior reporting period.
·
Year to date (current fiscal year).
·
Project to date (project start date through report
period end date).
4.
Projects Assigned - Group Status Summary
·
Summary of projects assigned to a group.
·
Listed by project number series (first three
digits)( and name.
·
Overall project total of all individual project
numbers in series.
·
Status of project activity.
·
Summary of project financial performance.
Information
Categories
·
Current reporting perid.
·
Prior reporting period.
·
Year to date (current fiscal year).
·
project to date (project start date through report
period end date).
5.
Work Done - Group Status Summary
·
Summary of projects with group MIS department
codes included.
·
Work done based on time charged to group MIS
department codes.
·
Listed by project number series (first three
didits) and name.
·
Overall project total of all individual project
numbers in series with time charged to group MIS department codes.
·
Status of project activity.
·
Summary of project financial performance.
Information
Categories
·
Current reporting period.
·
prior reporting period.
·
Year to date (Current fiscal year).
·
project to date (project start date through report
period end date).
6.
Firmwide Status Summary - Projects Assigned to Group
·
Firmwide summary of groups based on projects
assigned to groups.
·
listed by division and groups within each
division.
·
Total of all projects within each group and each
division.
·
Status of group activity.
·
Summary of group financial perfoemance.
Information
Categories
·
Current reporting period.
·
prior reporting period.
·
year to date (current fiscal year).
·
project to date (project start date through report
period end date).
7.
Firmwide Status Summary - Work Done by groups
·
Firmwide summary of groups based on work done by
groups.
·
Listed by division and groups within each
division.
·
Total of all projects within each group and each
division.
·
Status of group activity.
·
Summary of group financial performance.
Information
Categories
·
Current reporting period.
·
prior reporting period.
·
year to date (current fiscal year).
·
Accounting remarks.
·
Work description.
9.
Employee Manpower Detail Report
·
Listing of time charges by personnel assigned to a
group.
·
Listing in alpha/numerical order by home
department code.
·
within each home department code personnel listed
alphabetically by last name.
·
Listing of each employee's time charges to
projects, overhead accounts and benefit accounts.
·
Listing of both current reporting period hours and
year to date hours.
·
Presents a continuous time sheet record of each
employee's time charges during a fiscal year.
Information
Categories
·
Current reporting period.
·
Year to date (current fiscal year).
·
Vacation due.
·
Hours chargeable to projects.
·
Non-chargeable hours (technical and administrative
overhead accounts).
·
Benefit hours (benefit overhead accounts).
10.
Project Manpower Detail Report
·
Listing of all personnel time charges to projects
assigned to a group
regardless of employee's home group.
·
Projects listed in alpha/numerical order by first
three characters of project number series.
·
Within each project number series personnel listed
alphabetically by last name.
·
Listing of each employee's time charges to
technical project numbers and overhead project numbers assigned to group.
·
Listing of both current reporting period hours and
year to date hours.
INFORMATION
CATEGORIES
·
Current reporting period.
·
Year to date (current fiscal year).
11.
Group Manpower Detail Report
·
Listing of time charges to projects worked on by
personnel assigned to a
group.
·
Projects listed in alpha/numerical order by first
three characters of project number series.
·
within each project number series personnel listed
alphabetically by last name.
·
listing of each employee's time charges to
technical project numbers, overhead project numbers and benefit project
numbers.
INFORMATION
CATEGORIES
·
Current reporting period.
·
Year to date (current fiscal year).
12.
Firmwide Manpower Summary report
·
Listing of total number of personnel assigned to
each group and division.
·
Division listed alphabetically.
·
Groups listed alphabetically within each division.
·
Data segregated by technical personnel and
administrative personnel.
INFORMATION
CATEGORIES
·
Staff size
·
Current reporting activity.
·
year to date activity (current fiscal year).
13.
Group Profit and Loss (P & L) Statement
·
Data extracted from MIS Financial Control Sytem
files.
·
Work done by group based on time charged to group
MIS department codes and expenses charged to group MIS group code.
·
Summary of group financial performance.
Information
Categories
·
Earned Fees.
·
Project Costs.
·
Gross profit.
·
Overhead costs.
·
Operating income.
·
Year to date budgets for above categories of
income and expense.
·
Actual performance compared to budgets for current
reporting period and year to date.
14.
Firmwide Profit and Loss (P&L) Statement
·
Data extracted from MIS Financial Control System
files.
·
Sum of work done by groups based on time charged
to group MIS department codes and expenses charged to group MIS group codes.
·
Summary of firmwide financial performance.
Information
Categories
·
Earned fees.
·
Project costs.
·
Gross profit.
·
Overhead costs.
·
Operating income.
·
ESOP and bonus.
·
Income tax.
·
Net income.
·
Year to date budgets for above categories of
income and expense.
·
Actual performance compared to budgets for current
reporting period and year to date.
F.
EARNED UNBILLED (Work-in-Progress)
The
firm's unbilled client inventory or work-in-progress (W.I.P.) is recorded on
our books in an account entiled "Earned Unbilled". Details of earned
unbilled for each job can be found in the Project Detail Report.
Earned
unbilled is increased in a period by project activity in the form of time and
expense charges via the processing of time sheets, expense reports (vouchers)
and vendor invoices. This activity appears as "current" on the
Project Detail Report. Both hours and salary appear by individual in support of
"time" charges. Expenses also appear by individual if submitted via
an expense report.
Earned
unbilled is decreased in a period by the amount of fee (i.e.,time) and expenses
billed to clients. Appropriate notations are made on the Project Detail Report
to recognize the financial impact of project activity on the firm's assets, as
carried on its Balance Sheet (accounts receivable and earned unbilled) at the
end of each four-week period. Hence the equality of the Project and Financial
Control Systems is maintained.
G.
ACCOUNTS RECEIVABLE
After a bill is rendered to a client, an
accounts receivable open item is created. This invoice will remain as an open
receivable until it is either collected or written -off.
At S & H, receivables "age"
beginning with the "period end" date, that is, the end of the time
sheet 2-week period in which the work was performed. Any invoice outstanding for
0-28 days is considered "current". Categories aged by period are
maintained by the firm to monitor cash flow and collection efforts.
Outstanding accounts receivable are reported
at the project level in two ways. First, the Project Detail Report shows a
summary of outstanding invoices including invoice numbers and dates as well as
the amount outstanding. Second, the Aged receivable Open Item report shows the
activity in accounts receivable, including not only invoice numbers and dates
but payment dates and amounts as well. Also, this report shows the aging of
each receivable. Both reports are prodeced on a bi-weekly basis and provide
sufficient information for project managers to monitor the receivable status of
their projects.
In addition to the above, a weekly
"Summary of Aged Receivables Over $30,000" and "Over $0"
are prepared by group and discussed each Tuesday as part of the firm's cash
management/manpower meeting. The information contained in the report is aged by
project in round thousands without any details, but it does provide an overview
of the receivable picture for each group.
Project Managers are advised of collections
against outstanding receivables via the "Daily Cash Receipts Report".
This report provides the details of all cash collected from clients on a given
day and includes the invoice number, Client name, project supervisor, project
neme and number, as well as the amount collected.
H.
COLLECTION
EFFORTS
·
The Project Manager’s responsibility does not end
when a bill to his client is rendered. In fact, his financial responsibility is
only just beginning. His performance is being measured by his ability to effect
payments of invoices from his clients as expeditiously as possible. Group
performance is impacted by inputed interest charges penalizing those groups
with receivables outstanding for inordinate periods of time (i.e., beyond 90
days). In essence, every Project Manager plays a big role in the cash
management function of the firm. Cash, and the ability of the firm to pay its
creditors and remain solvent, are daily considerations.
The firm has assumed an active posture in
efforts to collect outstanding
receivables.
Payment schedules, discounts (where appropriate), late payment
penalties, direct
contracts with clients, and other means of ensuring swifter
collection of
outstanding invoices from architects have been incorporated into
our “contract
language” when proposals are made.
Follow-up
procedures have also been established to tackle long-outstanding
receivables. A
succession of telephone calls, statements of accounts, and
dunning notices,
coupled with Board of Directors intervention, will precede
referral of
receivables to collection attorneys or other strong action by the B.O.D.
such as stoppage
of work or refusal to associate with the offending “dead-beat”
client in the
future.
I.
COORDINATE WITH ACCOUNTING DEPARTMENT
Technical staff and Accounting personnel work together to assure the
integrity of project data. The Project Manager, however, has the ultimate
responsibility to
routinely review and be acutely aware of the status of his projects.
Accounting
l
personnel are responsible for the accurate entry
of project data, the proper operation of the firm’s billing systems, and the
timely and accurate reporting of cash collections and outstanding Accounts
Receivable.
Errors noted in project records or changes to be made based on operating
decisions, are the responsibilityof Project managers. The Accounting Department
renders assistance to those unfamiliar with correction procedures and
routinely researches project-related questions, when asked to do so.
On occasion, Accounting personnel will assist in collection efforts by
calling client contacts and seeking payment of invoices. It is NOT Accounting’s
responsibility to be the sole source of collection activity. Project
Managers
and Principals have this responsibility.
PAIPINCHEN.COM.
JAROSBAUMBOLLES.COM.
ETC.
04162020, Thursday.
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